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  2. FilingBox MEGA super / general admin manual
  3. Menu descriptions

Settings

Table of contents

FilingBox MEGA2 FilingBox MEGA2 v2 Server provides functionality to modify the default system settings.

Within the admin console menu, under the 'Settings' menu, the following configuration features are available:

Login
Settings related to administrator web UI login
Admin console
Settings related to administrator web UI access
SMTP
Settings related to integrating an SMTP server for sending emails during events
Notifications
Settings related to event occurrences
Clients
Settings for registering and configuring client update packages
License
Settings related to licenses

Login

The following policy configuration features related to login are provided. By clicking the 'Update' button in each policy section, you can change the current values.

Password change cycle
After creating an administrator account, the administrator must change the login password after a certain period. On this page, you can configure the 'cycle' for when the administrator should update the login password.
In the password change cycle section, clicking the 'Update' button will display a screen where the cycle can be configured. Enter the desired cycle value and click the 'Save' button.

  • Input rules: Numbers
  • Input value length: 1 to 4 characters
  • Default value: 30

'Update' button

'Cycle' configuration screen

Clicking the 'Reset' button will change the cycle back to '30'.

'Reset' button screen

    1. Account lockout policy

      Provides a feature to enforce account lockout when a specific account exceeds a defined number of login failures. The account will be unable to log in for a set duration.
      On the account lockout policy page, clicking the 'Update' button allows you to perform the related configuration tasks.

      'Update' button screen

      Allowed login failures

      The number of consecutive login failures allowed (exceeding this number will prevent login for a specified period).

      • Input rules: 1, 2, 3, 4, 5 (only numbers are allowed)
      • Input value length: 1 character
      • Default value: 5

      If you enter a value that does not meet the input rules and click the 'Save' button, an error message will be displayed as shown below.

      Error message screen

      Allowed login failures must be a number between 1 and 5.

      Admin account lockout wait time

      The time required before the account can log in again after exceeding the number of login failures specified in the 'Allowed login failures' field.

      • Input rules: Only numbers 300 or higher are allowed
      • Input value length: 3 to 4 characters
      • Default value: 300

      If you enter a value that does not meet the input rules and click the 'Save' button, an error message will be displayed as shown below.

      Error message screen

      Admin account lockout wait time must be a number of 300 or higher.

      Clicking the 'Reset' button will revert the values in the 'Allowed login failures' field and the 'Admin account lockout wait time' field to their default values.

      'Reset' button screen

      When a general administrator or device administrator account is locked, the super administrator can manually unlock the locked account. In the 'Admin' menu, select the locked account and, on the 'Basic Information' tab page, choose 'Unlock' to immediately unlock the account.

Admin console

Provides policy configuration features related to access to the administrator web UI, as shown below. In each policy section, clicking the 'Update' button allows you to change the current settings.

Permitted IP addresses for super admin console access

The super administrator is allowed to access the administrator web UI only from pre-registered systems. This feature allows you to register the IP addresses of systems that can access the administrator web UI.
Click the 'Update' button below to modify the settings. The input rules are as follows:

  • Input rules:
    Enter an IPv4 address in the format 'x.y.z.u' (x, y, z, u: Numbers between 0 and 254 are allowed. However, values representing an entire network, such as 'x.y.z.0', are not permitted).
    Up to two IP addresses can be entered, and addresses must be separated by commas (e.g., x.x.x.x,y.y.y.y,z.z.z.z,a.a.a.a,b.b.b.b).

  • Input value length: Minimum 7 characters, maximum 31 characters
  • Default value: The value set during installation

If the rules above are violated when entering values, the following error message will be displayed.

The permitted IP address for super admin console access does not match the IP format.

'Update' button screen

'Update' button click screen

Auto logout interval for admin console

Provides a feature that automatically logs out administrators from the web UI if no actions are performed on the web browser for a specified period.

Clicking the 'Update' button below allows you to modify the time value, following the rules specified below.

  • Input rules: Numbers between '60 and 600'
  • Input value length: 2 to 3 characters
  • Default value: 600

If the rules above are violated when entering values, the following error message will be displayed.

The admin console auto logout interval must be a number between 60 and 600.

'Update' button screen

'Update' button click screen

SMTP

To send event-related emails to a specified address when an event occurs, the following information must be set in advance. To make these settings, click the 'Update' button at the bottom of the SMTP tab page.

SMTP Host
The IP address or domain name of the SMTP server (e.g., mail.tmail.com)
  • Input Rules: No restrictions on the format of the input value.
  • Input Value Length: 1 ~ 100 characters
  • Default Input Value: The previously set value

If the rules above are violated when entering values, the following error message will be displayed.

Please enter an SMTP host within 100 characters.

SMTP Port
The listening port number of the SMTP server
  • Input Rules: Numbers only
  • Input Value Range: 1 ~ 49151
  • Default Input Value: The previously set value

If the rules above are violated when entering values, the following error message will be displayed.

Please enter an SMTP port between 1 and 49151.

Sender Name
The sender's name displayed in the email
  • Input Rules: No restrictions on the format of the input value.
  • Input Value Length: 1 ~ 100 characters
  • Default Input Value: The previously set value

If the rules above are violated when entering values, the following error message will be displayed.

Please enter a sender name.

SMTP Account Address
The login ID for the SMTP server (entered in email address format)

  • Input Rules: Email format (e.g., 'aaa@xxx.yyy')

    aaa: The local part of the email address, where the allowed characters include uppercase and lowercase English letters, numbers, and certain special characters. At least one of these must be included. The allowed special characters are: ‘!’, ‘#’, ‘$’, ‘%’, ‘&’, ‘’’, ‘+’, ‘/’, ‘=’, ‘^’, ‘_’, ‘`’, ‘{‘, ‘|’, ‘}’, ‘~’, ‘?’.

    @: The "at" symbol that separates the local part and the domain part of the email address.

    xxx: The domain part of the email address, where the allowed characters include uppercase and lowercase English letters, numbers, and hyphens (‘-’), and at least one of these must be included.

    yyy: The subdomain after the domain part, represented by a period and additional characters. The allowed characters include uppercase and lowercase English letters, numbers, and hyphens (‘-’), and at least one of these must be included.

  • Input Value Length: 1 ~ 100 characters
  • Default Input Value: The previously set value

If the rules above are violated when entering values, the following error message will be displayed.

Please enter an SMTP account address in email format.

SMTP Account Password
Password for logging into the SMTP Server
  • Input Rules:

    At least one uppercase letter, one lowercase letter, one number, and one special character ($!@%*#?&) must be included.
    If this rule is violated, the error message “SMTP account password does not meet the rules.” will be displayed.

    Repetitive characters or numbers should not be entered consecutively.
    If this rule is violated, the error message "SMTP account password does not meet the rules." will be displayed.

    Sequential characters or numbers on the keyboard should not be entered.
    If this rule is violated, the error message “SMTP account password does not meet the rules.” will be displayed.

  • Input Value Length: 10 ~ 20 characters
  • Default Input Value: Not displayed for security reasons

If the rules above are violated when entering values, the following error message will be displayed.

The SMTP account password does not meet the rules.

SMTP tab page screen

Note

For a description of the event codes for which emails are sent, refer to 'Others>Event Codes', and for an explanation of the email content sent during events, refer to ‘Others>Email Conten for event notifications’.

Sent email

Notifications

Below are the policy settings related to event notifications.

Notification Email Address
Set the email address to receive notifications when an event occurs. To set this, click the ‘Update’ button at the bottom.

  • Input rules: Email format (e.g., 'aaa@xxx.yyy')

    aaa: The local part of the email address, where allowable characters include uppercase and lowercase letters, numbers, and certain special characters, with at least one of these included. The special characters allowed are ‘!’, ‘#’, ‘$’, ‘%’, ‘&’, ‘’’, ‘+’, ‘/’, ‘=’, ‘^’, ‘_’, ‘`’, ‘{‘, ‘|’, ‘}’, ‘~’, ‘?’.

    @: The "at" symbol that separates the local part and the domain part of the email address.

    xxx: The domain part of the email address, where allowable characters include uppercase and lowercase letters, numbers, and hyphens (‘-’), with at least one of these included.

    yyy: The subdomain part following the domain, indicated by a period and additional characters, where allowable characters include uppercase and lowercase letters, numbers, and hyphens (‘-’), with at least one of these included.

  • Input value length: 1 ~ 200 characters
  • Default input value: The previously set value

If the above rules are violated, the following error message will appear.

Error message screen

Please enter an email address in the correct format.

‘Notification Email Address’ update button screen

‘Notification Email Address’ screen after clicking the update button

Criteria for Sending Alert Emails Regarding Audit Log Storage Usage

Event information that can affect the system disk usage continues to accumulate. To manage this, three threshold values are set based on storage capacity, and whenever the stored event volume exceeds each threshold, a notification event is triggered to the administrator. The current storage volume of the audit log can be checked in the graph at the top-right corner of the ‘Audit Log’ page.


‘Audit Log Space Usage’ Graph Screen

If the amount of stored events exceeds the set threshold for the '3rd Warning', the system will automatically delete the oldest events in order from the time the event occurred, up to the amount set for the '1st Warning' threshold to protect the system.
The threshold is set as a percentage based on the total disk capacity. To configure this, click the ‘Update’ button below.

  • Input rules: A number between 1 and 99
  • Input value length: 1 ~ 2 characters
  • Default input value: The previously set value

If the above rules are violated, the following error message will appear.

Error message screen

Please enter a number between 1 and 99 for the 1st warning.

Please enter a number between 1 and 99 for the 2nd warning.

Please enter a number between 1 and 99 for the 3rd warning.

‘Update’ Button Screen

Screen After Clicking ‘Update’ Button

Email Notification Events

A list of all events that the system can trigger is displayed, and you can configure whether an email will be sent when each event occurs. To configure this, click the ‘Update’ button below.

Reference

For descriptions of the events that the system can trigger, refer to ‘Other>Event descriptions'.

However, the following events are always configured to send an email every time they occur, as they are necessary for system management:

  • Audit log space threshold exceeded (minor)
  • Audit log space threshold exceeded (major)
  • Audit log space threshold exceeded (critical)

Client (registration and deletion)

The information of the FilingBox MEGA2 v2 Windows/Linux client packages uploaded to the FilingBox MEGA2 v2 Server is displayed, and you can register client packages.

Caution

If you run a client software version not registered on this page, or if the client program's exe or dll files are corrupted, the client will be unable to log in.

To upload the client package to the server, select the client type (Windows Client, Linux Client) to register in the 'Client Type' field, and then click the 'Add Package' button. (By default, 'Windows Client' is selected.)

After clicking the 'Add Package' button, a page like the one below will appear. Set the information for the package to be uploaded, and then click the 'Save' button.

Version
The version information of the package to be uploaded (e.g., 2.0.0)
  • Input Rules: No restrictions on the input format.
  • Input Length: 1 ~ 11 characters
  • Default Input: None

If the version field is left empty, the following error message will appear:

Please enter a version.

Integrity Value
The hash value calculated using SHA256 for the uploaded package.
  • Input Rules: No restrictions on the input format.
  • Input Length: 1 ~ 64 characters
  • Default Input: None

If the integrity value field is left empty, the following error message will appear:

Please enter an integrity value.

To delete a registered package, click on the information you wish to delete with your mouse and then click the 'Delete' button in the dialog box that appears.

Clicking on the information to be deleted

Delete button

License

The FilingBox MEGA2 v2 product is limited by a license key. To log in to the administrator web UI for the first time, a valid license key must be entered.

Note

The license key is provided by the manufacturer upon purchasing the product.

During product usage, if the validity period set when the license key was issued expires, the system will operate in ‘Read-Only’ mode regardless of the device administrator account’s mode.
Additionally, if you try to add more devices through the admin web interface than the number allowed by the license, the addition will fail.

License page screen

To change the license key information, click the ‘Change Key’ button and modify the necessary information.
The information that can be changed is as follows:

  • Verification methods
    Verification ensures the validity of the entered license key. Select the appropriate method from the following options:
    Cloud-based Internal
    This method verifies the validity using the manufacturer’s cloud-based license key verification system.

    Note

    If the server’s operating environment cannot communicate with external systems, select the internal verification method.

    Note

    For details on the internal verification server, consult the person responsible for its installation.

  • License Key
    The license key provided by the manufacturer upon purchasing the FilingBox MEGA2 v2 product is entered here.
    • Input Rules: No restrictions, except for spaces.
    • Input Length: No limit
    • Default Value: None

    License Modification Screen

The FilingBox MEGA2 v2 product periodically requests the key validation server to check the validity of the license key set inside the server.
If an immediate check is needed, you can click the ‘Sync’ button to request the validation at that moment.

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